Temporary Events Assistant

Temporary Events Assistant

Reporting to the Interim Event Services Supervisor, the Temporary Events Assistant monitors the day-to-day operation of the Event Management System (EMS), assists College event planners by coordinating resources with campus partners to support their events, and provides administrative support to the Public Events department.

This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.

• Manage reservation scheduling of College venues through EMS.
• Provide guidance and assistance to campus partners through EMS.
• Manage College event calendar with department leadership.
• Coordinate with campus partners for event promotion for public events, signature events series, and annual Collegewide events.
• Assist in supporting and planning public, signature, and Collegewide events on campus as needed.
• In partnership with the Facilities Department, coordinate logistics for setting up events on campus.
• Provide administrative support for the department.
• Active support for the College's Principles of Community and Institutional Values in the performance of job duties.

Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Knowledge of project management; experience supporting events is a plus.
• Strong verbal and written communication skills.
• Strong interpersonal skills.
• Ability to work with representatives from public and private entities.
• Ability to handle potentially sensitive situations.
• Experience working with MS Office Suite.
• Working knowledge of event reservation software (EMS).
• Experience working with WordPress.

Bachelor's degree, or any combination of education, training or experience that provides the required knowledge, skills and ability to perform the job. Two to three years of administrative or related coordinator or event experience is preferred.

This is a temporary status, full-time, non-benefits-eligible, non-exempt position. This position is expected to end on or before December 31, 2026. This position may be extended based upon mutual agreement by both parties. The hours for this position are Monday-Friday 8:00 a.m.-5:00 p.m. Hours will vary due to needs of the College or department including occasional evenings and weekends. Hourly rate range: $20.00-$22.25. The hourly rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.