Administrative Assistant / Junior Banker Assistant

Administrative Assistant / Junior Banker Assistant

Seeking a highly organized Administrative Assistant to support a fast-paced investment banking team. This role provides administrative support to 25+ junior banking professionals and requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a deadline-driven corporate environment.

Ideal candidates come from corporate administrative, executive assistant, financial services, legal, consulting, or professional services backgrounds with strong customer service and calendar management experience.

Responsibilities

• Manage complex calendars for multiple professionals
• Coordinate meetings across multiple time zones
• Schedule conference calls and virtual meetings
• Manage high-volume email and phone communications
• Coordinate domestic and international travel arrangements
• Process travel expenses and invoices
• Arrange hotel, airfare, transportation, and visa documentation
• Coordinate meeting rooms and video conferences
• Support multiple banking teams simultaneously
• Provide administrative coverage for teammates
• Maintain confidential information
• Prioritize competing deadlines in a fast-paced environment

Required Qualifications

• 0–2 years of administrative, coordinator, customer service, or office support experience
• Strong Microsoft Office skills including Outlook, Word, and Excel
• Calendar management experience
• Meeting coordination
• Excellent verbal and written communication
• Strong organizational skills
• High attention to detail
• Professional demeanor
• Ability to multitask
• Customer service mindset

Preferred Backgrounds

• Investment Banking
• Financial Services
• Wealth Management
• Banking
• Consulting
• Legal
• Insurance
• Corporate Headquarters
• Executive Assistant
• Administrative Coordinator
• Office Coordinator
• Client Services