Executive Assistant

Executive Assistant

This position is only open to internal ACS applicants. The selected candidate will be offered a salary of $78,440. This position is only open to candidates who are permanent (not provisional) in the civil service title listed above.

The Administration for Children's Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community. The Division of Child Protection (DCP) is charged with investigating all allegations of child abuse and maltreatment that the city receives from the New York Statewide Central Register of Child Abuse and Maltreatment.

Under the administrative direction of the five (5) Associate Commissioners for the Division of Child Protection, the Principal Administrative Associate III will be responsible for, but not limited to, the following functions:

• Respond to telephone calls by taking messages, transferring calls, providing information, screening calls, to facilitate telephone communication with the Associate Commissioners
• Maintain the Associate Commissioners outlook calendar to determine availability, schedule meetings and notify of upcoming appointments
• Responsible for the collection and distribution of materials and other documents to Assistant/ Borough Commissioners and leadership within the boroughs
• Responsible for the Associate Commissioners incoming, outgoing and interoffice mail, in order to facilitate communication within and outside of the program
• Prepare materials for meetings by collecting, preparing the agenda, printing out and assembling materials
• Responsible for preparing correspondences, promotional transmittals, charts, reports, and appropriate forms for the Associate Commissioners
• Responsible for scheduling meetings, interviews, and appointments
• Prepare minutes of meetings held by the Associate Commissioners
• Maintain official directory by receiving change notices and updating database to ensure directory reflects current status
• Maintain the Associate Commissioners extensive files
• Ordering, preparing and receiving supplies

Preferred skills include:

• Excellent communications skills
• Knowledgeable in Microsoft office, proficient in excel, word and outlook
• Ability to deal tactfully and effectively with diverse constituencies
• Familiarity working with NYC's diverse communities
• Knowledge of the NY State Connections comprehensive case management system, or other automated child welfare system
• Bilingual ability to communicate clearly in Spanish or other languages is considered a plus for this position

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report. The Administration for Children's Services is an equal opportunity employer committed to providing access to all individuals. If you require a reasonable accommodation to participate in the job application or interview process, please contact Simone Campbell at eeo.adacoordinator@acs.nyc.gov or 212-676-6955.