Property Administrative Assistant Job in Somerville, MA | Robert Half

Property Administrative Assistant

We are looking for a Property Administrative Assistant to support daily office operations for a residential property team. This long-term contract position is ideal for someone who can balance multiple priorities, maintain a welcoming office presence, and deliver attentive service to residents, visitors, and internal stakeholders. The role combines front-desk coordination, administrative organization, and basic property accounting support to help keep the site running efficiently.

Responsibilities:

• Welcome residents, prospective tenants, vendors, and visitors to the management office while providing courteous and helpful assistance.
• Manage incoming phone calls and direct inquiries to the appropriate team members, ensuring timely and accurate communication.
• Process and distribute incoming mail, prepare outgoing correspondence, and maintain organized administrative records and filing systems.
• Support rent collection activities, record payments accurately, and assist with accounts receivable and billing-related tasks.
• Provide administrative support for property operations, including scheduling, document preparation, and routine office coordination.
• Assist with accounts payable functions by organizing invoices, tracking documentation, and helping maintain accurate financial records.
• Update and maintain resident, vendor, and property information within CRM, management, and accounting software platforms.
• Contribute to budget tracking and other general accounting support activities as needed by the property management team.