Site Secretary-Lincoln Elementary

Ponca City Public Schools

Lincoln Elementary

Job Goal

Serves as secretary to the principal and as a liaison for the school.

Employment Terms

10 Months, 8 hours per day

7:30 A.M. – 4:00 P.M., Exclusive of a lunch

Occasionally, special arrangements may be made with the supervisor if the situation warrants. Supervisor approval is required if the contract day varies.

FLSA Classification

Nonexempt

Evaluation

Annually by Building Principal

Physical Demands

This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds

Occasional Requirements: Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus

Hearing/Speaking Requirements: Adequate to exchange information

Essential Duties and Responsibilities

1. Makes and receives telephone calls, takes messages, and routes calls.
2. Maintains school records and files for building, principal, and related requirements, including official attendance records.
3. Distributes mail.
4. Greets visitors pleasantly.
5. Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs.
6. Orientates substitute teachers.
7. Processes attendance/payroll for the building staff.
8. Provides appropriate first aid needs.
9. Assists principal in scheduling use of building.
10. Orders, processes, and maintains materials and equipment.
11. Serves as confidential secretary to the principal.
12. Administers medication according to policy and regulations.
13. Operates standard office equipment.
14. Attends in-service training as stipulated by district.
15. Distributes community/district flyers upon approval from the Executive Director of Operations.
16. Processes activity/general fund expenditures and maintains records.
17. Performs all other tasks as supervisor may assign.