Secretary – Elementary
Job Description
Ensure efficient daily office operations by managing attendance and communications.
Penn Manor School District – Secretary – Elementary School – 10 Months
Posting: 7/15/26 – 7/27/26 Location: Hambright Elementary School Status: FT – 205 Days/yr Reports to: School Principal Schedule Monday through Friday 7:30 a.m. – 4:00 p.m.
Summary Ensure the smooth efficient operation of the school office and assist in performing the daily tasks integral to the daily operations of the School.
Primary Duties and Responsibilities
- Perform clerical duties including but not limited to answering phones and directing calls; greeting and assisting visitors; opening, processing, and distributing mail; typing forms, letters, reports, correspondence, memos; screen callers, assist and address concerns from parents.
- Oversee daily attendance to include tracking, monitoring and receipt of late arrivals, early dismissals, groups for extra-curricular activities and school trips; collect and record follow up notes to confirm student absences; maintain daily attendance log of parent call-offs and ensure that all students are marked absent.
- Coordinate the registration and withdrawal of students.
- Maintain emergency contact information for students and staff.
- Assist in managing bus assignments and communicating changes as directed by the district Transportation Coordinator.
- Assist in coordination of communications (written and oral) with the PTO and groups using the buildings.
- Produce and maintain a number of reports, including food service reports and a complete audit trail of all attendance changes throughout the day.
- Receive, prepare and send morning announcements to media for morning reading.
- Assist teachers and instructional assistants with protocol, photocopier and fax machine use, and computer assistance as needed; assist with distribution of materials, memos, district-wide mailings, and school/parent communication.
- Assist with student discipline to include communicating with principal, parents, preparing and distributing all discipline letters and forms as directed by the principal, and maintaining corresponding files; enter students' disciplinary reports into the computerized student tracking system.
- Perform other duties as assigned by the principal.
Qualifications
- High school diploma or equivalent is required
- Some experience as a secretary necessary, preferably in public education
- Valid PA Driver's license and /or access to independent transportation
- Pre-employment requirements as designated by the PA School Code
Physical Requirements and Sensory Abilities
- Ability to reach above and below the waist
- Ability to use fingers to pick, feel and grasp objects
- Ability to use both hands for repetitive motion
- Ability to operate office equipment
- Considerable bending and twisting of the body required
- Ability to lift and/or carry supplies and/or papers weighing no more than 15 lbs.
- Ability to stand/sit for long periods of the workday
- Must possess computer skills
- Must possess excellent interpersonal skills
- Must be cooperative, congenial, and service-oriented
- Must be able to work in an environment with frequent interruptions
- Must possess general office/secretarial skills
- Must appropriately handle confidential information
- Visual acuity
- Auditory acuity
- This position primarily operates within a professional office setting, which may include district offices, school buildings, hallways, and school grounds.
(Reasonable accommodations may be made to enable a qualified individual with a disability or disabilities to perform the primary duties and responsibilities of the job.)
Answer phones and direct calls; greet and assist visitors, Oversee daily attendance tracking and records, Coordinate registration and withdrawal of students, Maintain emergency contact information for students and staff, Coordinate communications with PTO and other building groups
