Administrative Assistant

Administrative Assistant

As Administrative Assistant you will provide essential administrative and operational support to the OASAS-funded FORGE program. This position supports scheduling, communications, recordkeeping, meeting logistics, document management, and routine office coordination to help ensure smooth day-to-day operations.

FORGE (Fostering Opportunities, Resilience, Growth and Employment) is a technical assistance program intended to support Vocational Rehabilitation Counselors in delivering job opportunities and support for people recovering from substance use disorder. FORGE provides job coaching, training to Vocational Rehabilitation counselors, and develops relationships with employers to generate viable, recovery-friendly employment opportunities for participants.

Your responsibilities will include:

• Administrative support to the OASAS-funded program.
• Support scheduling, communications, and routine office coordination.
• Assist with day-to-day operational activities to ensure efficient program functioning.

Records & Document Management

• Maintain program records, files, and documentation.
• Support recordkeeping and document management processes in accordance with program requirements.

Meeting & Event Coordination

• Coordinate meeting logistics, including scheduling, preparation of materials, and communication with participants.
• Support internal and external meetings and other program-related events as needed.

Office Operations & Program Coordination

• Facilitate smooth day-to-day office operations.
• Provide operational support to program staff and leadership to ensure effective implementation of program activities.

You're a great fit for this position if you have:

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• At least two (2) years of administrative support experience.
• Experience in nonprofit, workforce, health, behavioral health, or human services settings preferred.

Compensation & Benefits

• Compensation: $26.44 Per Hour
• Benefits
  • Health insurance (Medical, Dental, Vision)
  • Paid time off (Vacation, Sick, Floating)
  • Retirement plan 403(b)
  • Flexible Spending Account (FSA)
  • Commuter Benefits
  • Life/Accident insurance
  • Short-term Disability Insurance
  • Long-term Disability Insurance
  • Employee Assistance Plan (EAP)

The mission of Easterseals New York is to spread help, hope and answers.

We operate programs that enable people with special needs to achieve equality, dignity and independence in their own communities. We provide exceptional services to ensure that people with disabilities or special needs and their families have equal opportunities to live, learn, work and play in their communities. We change the way the world defines and views disabilities by making profound, positive differences in people's lives every day.

Easterseals New York joined The Fedcap Group in 2015.

OASAS is New York's lead agency for addressing overdose, substance use disorders and problem gambling. It funds, regulates and supports a wide range of programs, from school-based prevention to community-based harm reduction to state-run treatment centers.

FORGE (Fostering Opportunities, Resilience, Growth and Employment) is a technical assistance program intended to support Vocational Rehabilitation Counselors in delivering job opportunities and support for people recovering from substance use disorder. FORGE provides job coaching, training to Vocational Rehabilitation counselors, and develops relationships with employers to generate viable, recovery-friendly employment opportunities for participants.

The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws. We are an EOE employer committed to diversity.