Administrative Assistant
Job Description
Coordinate cross-departmental administrative tasks to support TVF&R operations and communications
Administrative Assistant
We are hiring for an Administrative Assistant position in our Strategic Services division!
This role supports our Government and Public Affairs, Media Services, and Community Risk Reduction departments, serving as a valuable resource for several programs that directly impact TVF&R's connection to the community.
The Administrative Assistant will serve as a collaborative liaison with internal staff and community partners. This role will maintain contact databases; coordinate logistics for community events such as station open houses, safety fairs, and tours; assist with budget tracking and administrative procurement; support internal communications; and contribute to social media and digital platforms.
The ideal candidate will possess technological and administrative aptitude and enjoy interacting with customers and colleagues. They remain calm and efficient as they pivot between tasks and inbounds, maintaining excellent attention to detail. They display creativity, strong curiosity, and a desire to learn and grow their skills.
If this sounds like a match for your skills, please take a moment to check out our recruitment flyer and review the job posting below.
Applications will be reviewed as received. Applications received by July 19, 2026, will be included in the first review cycle. The recruitment may remain open beyond this date, and additional review cycles may be conducted as needed until the position is filled. TVF&R reserves the right to close the recruitment once a sufficient pool of candidates is established.
CUSTOMER INTERFACE: Serves as a primary contact person to both internal and external customers, including face-to-face contact., PROJECT/PROGRAM COORDINATION: Works independently within established parameters on a variety of department-specific projects, programs and/or small-to-medium scale events., BUDGET SUPPORT: Researches, tracks and maintains records of expenditures under established guidelines using the District’s enterprise resource program (ERP)., RECORDS: Maintains electronic and hardcopy records. Performs routine reporting tasks to comply with regulatory agencies., MEETING SUPPORT: Provides on-site administrative support for meetings, including meeting scheduling, meeting document preparation and distribution, room set-up and technology support, and recording meeting minutes.
