ADMINISTRATIVE COORDINATOR 1-3

About This Job

The mission of the Louisiana Veterans Homes is to primarily serve the Veterans' population of Louisiana through the provision of medical, restorative, and rehabilitative services in an atmosphere of respect and compassion. The primary objective of the home is to provide quality nursing care to eligible veterans with the ultimate goal of returning the veterans to the highest possible levels of physical and mental capacity. This position is located in the Nursing Department of the Northwest LA Veterans Home in Bossier City, Louisiana. We're looking for a hardworking, detail-oriented coordinator to work in the Nursing Central Supply Section. If you're a hardworking clerical worker who is ready to work for a great agency that serves Veterans daily, this could be the opportunity for you! An ideal candidate should possess the following competencies:

• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
• Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Responsible for generating physicians' computer orders, regenerating after corrective action is applied, and generating physicians' orders on a monthly basis. Responsible for obtaining the physician's signature upon completion of review of orders and placing on resident's medical record in a timely manner.

• Responsible for backing up orders from the Electronic Medical Records for emergencies.

• Maintains Emergency Evacuation List. & Trains new employees on the Pioneer System.

• Organizes and stocks Central Supply Inventory.

• Notifies DON or delegate of supply and equipment needs or discrepancies.

• Distributes supplies to the nursing wing supply closets, med room, and nurse's station cabinets as requested.

• Secures a written requisition from the staff for supplies needed to maintain proper documentation.

• Serves as a backup to the Nursing Department purchasing agent.

• Assists in coordinating and gathering the needs list for yearly Fiscal Budgets.

• Manages the Central Supply area for the Nursing Department in a Medicare Certified facility, which is subject to external audits by the Medicare Program Integrity on a routine basis.

• Orders all supplies, medical, clerical, and hygiene supplies as needed.

• Contact vendors for information regarding their products and coordinate with the facility purchasing agent to ensure the product/supply is on contract or will require a different avenue for purchasing.

• Maintains a perpetual inventory of all operating supplies located in the Central Supply area and supplies stored in other areas of the facility.

• Completes requisitions and submits them to the purchasing agent in a timely manner to ensure that adequate supplies are available to meet the needs of the residents at all times.

• Maintains documentation on supplies issued to residents who reside in a Medicare Part A-certified bed.

• Provide information to the Medicare Accounting personnel who will use this information to calculate costs associated with the resident's stay for cost reports as mandated by regulation.

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment

Career Progression Group: This position can be filled as an Administrative Coordinator 1, Administrative Coordinator 2, or Administrative Coordinator 3.

How to Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information: For further information about this posting, contact: Cassandra Bell-Atkins LDVA/Northwest LA War Veterans Home 3130 Arthur Ray Teague Parkway Bossier City, LA 71112

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.