Judicial Assistant – POOL POSITION
Job Description
Improve the efficiency of judicial scheduling and document management for Palm Beach County
Job Title
The essential function of the position within the organization is to provide responsible administrative, secretarial and clerical support to the assigned county court judge.
Essential Duties
The duties include:
- Preparing and maintaining the judge's court and professional calendar.
- Scheduling and coordinating motions, hearings and conferences.
- Processing electronically filed documents.
- Providing organizational support for the judge's caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors and coordinating in-house services, such as interpreters, reviewing case files for accuracy, format compliance and completeness prior to submitting files to the judge.
- Screening calls and visitors to the judge office.
- Composng and/or editing correspondence, memoranda, directives, notice, orders and other documents observing strict confidentiality.
- Preparing yearly financial disclosure forms; making travel arrangements and processing travel vouchers.
- Assisting with the coverage of judicial assistant vacancies, as required.
- Establishing a working relationship with judges, court personnel, attorneys, law enforcement, social services, witnesses and the general public.
The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.
Minimum Qualifications / Knowledge, Skills & Abilities
High school diploma or GED and 1 year of college or vocational school education in paralegal, secretarial skills, computer operation or closely related field and 3 years experience as a legal secretary or paralegal. Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.
Knowledge, skills and abilities include:
- Exceptional written and verbal communication skills.
- Ability to e-file court documents and implement a paperless process.
- Ability to organize documents electronically.
- Proficient in a technologically driven environment with intermediate to advanced computer skills.
- Working knowledge of trial court (including civil traffic, criminal traffic, domestic violence, misdemeanor, and small claims) rules and procedures.
- Ability to type proper memoranda, briefs, drafts, opinions in the standard format.
- Knowledge of court procedures and understanding of basic legal terminology.
- Ability to be highly organized.
- Ability to demonstrate close attention to detail and the ability to work in stressful situations.
- Ability to interact with a diverse set of people in an open and friendly manner.
- Ability to maintain strict confidentiality.
Additional Information
During the application process, please upload the following attachments if applicable:
- Proof of education
- Proof of certifications/licenses
Notice: Incomplete applications will not be considered. Applications will continue to be received. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.
If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call "711."
Premium Benefits Plan
The benefits include:
- Start earning vacation and sick leave your first day of employment!
- Eligible for fourteen (14) PAID court holidays your first day of employment!
- State Group Insurance Health Plan is only $50 (monthly) for individual coverage; and $180 (monthly) for family coverage!
- Retirement plan recognized nationally – Florida Retirement System (FRS)!
- A wide range of additional State benefits, including, but not limited to dental, vision, and disability insurance!
- Tax-free Flexible Spending Account and Health Savings Account!
- College Tuition Waiver Program!
- Cellular Plan Discounts!
Prepare and maintain the judge's calendar and coordinate hearings and conferences, Process electronically filed documents and manage digital case files, Draft and edit court correspondence, orders, and memoranda, Provide confidential administrative support to assigned judge and court staff, Assist with coverage of judicial assistant vacancies
