Property Administrator Job in New York, NY | Robert Half

Property Administrator

We are looking for a Property Administrator to support daily site operations for a contract position based in New York, New York. This short-term, one-week assignment will help keep administrative and tenant service activities organized, responsive, and on schedule. The person in this role will serve as a key point of coordination for calls, payable entry, work order follow-up, and general office documentation while maintaining a detail-oriented experience for building occupants and internal teams.

Responsibilities:

• Manage incoming calls and respond to routine property-related inquiries promptly and courteously.
• Enter accounts payable items into designated systems and organize supporting documentation for review.
• Oversee service requests through the web-based work order platform, assigning issues to the appropriate building personnel and tracking progress through completion.
• Confirm completed maintenance activity with on-site teams and update records to reflect final status.
• Prepare and distribute an end-of-day summary outlining completed work and upcoming activity for the building team.
• Draft manual adjustment forms and other administrative documents as needed to support property operations.
• Coordinate meetings or special events when requested and assist with day-to-day office organization.
• Maintain records for contracts, certificates of insurance, purchase orders, invoices, and other property management files.
• Support reporting activities by compiling work order updates, tenant service information, and other operational data for management review.